You've probably been there: sitting through a lackluster meeting, trying to stay focused on the topic at hand when all you can focus on are the hands on the clock ticking away. It can be even harder for virtual teams, as virtual meetings require the same amount – or more – of interaction to ensure everyone on the call stays engaged.
Conducting virtual meetings via Skype or Skype Mobile allows a group of people to meet from virtually anywhere, anytime. But how do you ensure these meetings are as productive as their face-to-face counterparts?
Try these tips to enhance the success of your next virtual meeting: 1. Preparation Getting organized in advance sets the tone for the meeting and sends the message that you expect everyone else to be prepared as well. Communicate in advance to ensure all attendees understand the meeting's purpose and expected results. Send any preliminary information, such as the agenda, roster of participants or other applicable documents, to everyone prior to the meeting date (TIP: you can drop these documents into a group Skype chat that includes all participants, and then call everyone directly from there when it's time for the meeting to begin). And of course, like traditional meetings, virtual meetings should have a specified start and end time – be sure to take each participant's time zone into account.
2. Focus To ensure your virtual team stays focused, ask that everyone set aside sufficient time and a place free from distractions for the meeting (i.e., free from barking dogs or loud surroundings in a public venue). Establish a no emailing policy (or phone calls or instant messaging) during the meeting, and suggest everyone set their Skype status to “Do Not Disturb” after the meeting begins to avoid interruptions.
3. Interaction In a virtual setting, it's easy to jump right in to the “meat” of the meeting, but that can create an impersonal atmosphere, which is especially important to avoid in virtual meetings. To get the dialogue moving and put everyone at ease, start with a bit of small talk and have each attendee introduce themselves. Encourage participation from the beginning of the meeting and throughout by asking specific questions rather than open-ended questions, which can lead to dead air. Another option is to hold virtual meetings via group video call, so you're able to communicate as if you were face-to-face.
4. Next Steps Before concluding, make attendees aware of any next steps or follow up items that came from the meeting. Reiterate the key points discussed and outline next steps in your group chat. You can also use the chat to solicit feedback from attendees to identify what is or isn't working and collect suggestions for future web meetings.
There is good news for all. After several months' hard work, CUMeeting, as one of the professional video conferencing provides finally officially launched its video conferencing software which aims to address all the actual problem that all industries may encounter.
Using the cloud-based platform and the industry leading H.264, MP4 video encoding technology, CUMeeting web based video conferencing can deliver secure, stable, smooth, clear and crisp video and audio quality for all industries such as business, government, education, training, finance, healthcare, legal, military and community etc.
CUMeeting video conferencing can collaborate with anyone, anywhere and anytime. It is easy to deployment, you can either enable video conferencing with your computer, laptop or make it available on your portable devices like iPad, iPhone, Android devices etc.
CUMeeting web based video conferencing software equips with full featured communication tools like text exchange, file sharing, media sharing, screen sharing, whiteboard, voting and recording etc for users to enhance effective communication and collaboration with each.
There are five main solution of video conferencing, you can use it either hold online meeting, do online teaching, have online training, conduct online presentation or host webinar event etc. And below are the detailed information of solutions of video conferencing.
Online Meeting: As one of the dedicated cloud-based video conferencing services, CUMeeting delivers you a flexible virtual meeting software for all industries, departments and organizations including companies of all sizes, government (federal, state or local), universities, educational institutions and financial departments etc.
Online Teaching: CUMeeting online teaching software offers a real-time, cost effective, easy to use and highly collaborative full featured virtual classroom environment consisting of an interactive online virtual classroom featuring easy-to-use and function accessible interface which is specially designed for individuals and professionals.
Online Training: CUMeeting online training software enables instructors to share documents, screen, desktop, applications etc on their computer, annotate their presentation to draw attention to specific areas of interest, interact with the trainees by text message exchange and examine training results using electronic voting .
Online Presentation: CUMeeting Video presentation Software is ideal for sales and marketing professionals to help them reach more customers in geographically dispersed locations, conduct clear, intuitive product and service promotion, maintain customer relationship and gain more customers to improve work productivity and generate revenue
Webinar Service: Using the industry leading H.264 MPEG-4 video encoding technology, CUMeeting provides top quality Webinar software to ensure you a secure, reliable, scalable and customizable webinar with up to 720P and 1080P high definition video quality. With rich features provided, it can definitely satisfy you diverse requirements.
CUMeeting video conferencing is available at sale at a starting price of $19/month (hosting 8 attendees) and is subject to change depending on your own requirements.
OS: Windows server 2003 / 2008 32-bit CPU: P4 2.4G Memory: 512MB or above Hard disk: 200GB or above Bandwidth: 10Mbps or above
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